Case Studies - PT Trada Pacific Megantara
Digitizing Sales Reimbursement and Expense Monitoring
PT Trada Pacific Megantara successfully transformed the way it reports and manages sales operational expenses through the implementation of MANPRO. With a customized digital solution, reimbursement workflows can now run faster, more transparently, and with better control—without relying on physical documents or manual reporting.
The Challenge
The sales team at PT Trada Pacific Megantara conducts daily customer visits to maintain business relationships and support smooth distribution operations. However, daily expense reporting—covering fuel, tolls, parking, and other operational expenses—was still managed manually using physical receipts as supporting documents.
This manual process created several challenges:
- Data discrepancies in reimbursement reports.
- Lengthy verification and approval processes for expense claims.
- Difficulty consolidating visit reports and expense submissions across the sales team.
- Limited mileage visibility, making fuel expense calculation less accurate.
- Operational expenses such as marketing costs, vehicle repairs, and other additional expenses were not tracked in one integrated system.
As a result, these challenges affected administrative efficiency, expense transparency, and the accuracy of internal financial reporting.
Established in 1996, PT Trada Pacific Megantara (TPM) is an authorized industrial lubricant distributor for leading brands such as Repsol Oil and United Oil. The company serves a wide range of lubricant needs across multiple sectors, including automotive, heavy duty, oil & gas, mining, and agriculture.
Guided by its vision, “Becoming the leading lubricant solutions provider in Indonesia”, PT Trada Pacific Megantara continues to innovate in providing reliable lubrication solutions for customers across Jakarta and its surrounding areas.
Location: Jakarta, Indonesia
Company Type: Lubricant Distributor
Company Type: Lubricant Distributor
PT Trada Pacific Megantara (TPM) operates in the lubricant trading and distribution industry, serving the industrial, heavy equipment, and automotive sectors.
Solution
To overcome these challenges, PT Trada Pacific Megantara worked with MANPRO to develop a customized system focused on digitizing reimbursement workflows and monitoring operational expenses.
With the implementation of MANPRO, the entire process of expense submission, approval, and recap can now be managed digitally through a paperless workflow. The system also helps the sales and finance teams coordinate more efficiently without relying on physical documents.
Key solutions implemented include:
- Automated reimbursement reporting through an integrated system.
- Mileage tracking to calculate fuel expenses more accurately.
- Digital expense submission forms connected directly to the approval workflow.
- Structured sales visit report generation
- Sales order data integration to connect sales reporting with expense monitoring.
- Monitoring of additional expenses such as marketing costs and vehicle maintenance.
Through this digital approach, PT Trada Pacific Megantara improved reporting accuracy, accelerated expense approvals, and created greater transparency across its operational transactions.
Features Used
Sales Expense Tracking
Reimbursement Management
Mileage Tracking
Sales Visit Reports
Sales Order Integration
Marketing Expense Monitoring
Vehicle Maintenance Expense Tracking
Other Expense Monitoring
Testimonials from PT Trada Pacific Megantara
Learn how the PT Trada Pacific Megantara team implemented the MANPRO project management application to support their operational activities. Watch the full interview video below:
Recognized by the Media
Streamline Sales Reimbursement and Expense Monitoring with MANPRO
MANPRO helps companies digitize reimbursement workflows, track sales expenses, monitor mileage, and improve approval transparency across sales and finance teams.