Archive Management
MANPRO Archive Management Services & Digital Archive Application
Manage project documents more neatly and securely with MANPRO’s Archive Management feature. All archives are stored digitally, easy to search, and accessible anytime to support transparency and team efficiency.
End-to-End Archive Management Service
Manage your archives through a complete end-to-end service, from document collection and organization to secure digital storage. MANPRO ensures every stage of the archive process is handled systematically, securely, and efficiently.
Archive Sorting & Organization
We help you sort, classify, and organize archives based on document type, category, retention period, and level of importance. Each document is assigned a proper code, label, and metadata, making it easier to track, manage, and access both physical and digital archives.
With a structured archive management system, document retrieval becomes faster, more accurate, and more efficient. A filing system is the process of arranging and maintaining archives in a systematic, logical, and secure structure. Once properly organized, archives are stored and managed according to their classification and retrieval needs, ensuring documents can be accessed safely, efficiently, and economically.
Archive Sorting & Organization Services:
Administrative support for archive sorting and organization
Archive classification
Document labelling
Archive box provision
Digital data recording
Upload to EDMS
Secure Archive Storage
Store your archives in a high-standard warehouse designed to keep documents safe, organized, and easy to retrieve. Our storage facility is equipped with:
24/7 security systems, including CCTV, restricted access, and fire protection
Stable temperature and humidity control
Archive shelving arranged based on document classification
We also offer digital cloud storage options with encryption and regular backups, ensuring your documents remain protected, accessible, and ready whenever you need them.
Professional Archive Consulting
MANPRO’s experienced archive consultants help your organization build archive management policies that align with government regulations, operational needs, and long-term document governance.
From archive retention schedules and management SOPs to digital migration strategies, we tailor every approach to your organization’s structure — ensuring a more efficient, compliant, and sustainable archive system.
Certified and Standardized Archive Management
MANPRO is committed to maintaining high standards of information security and archive governance. Our system complies with ISO 27001:2013, ensuring that both physical and digital archives are managed securely based on the principles of confidentiality, integrity, and availability.
Every archive handling process is also aligned with ANRI guidelines, supporting proper, accountable, and standardized archive management.
Secure Delivery & Logistics
MANPRO also provides archive pickup and delivery services supported by an integrated tracking system. Every document movement is recorded digitally, allowing you to monitor archive transfers in real time.
All deliveries are handled with dedicated vehicles and strict security protocols to ensure your documents remain safe throughout the process.
Secure Archive Disposal
For archives that have reached the end of their retention period, MANPRO provides secure and compliant archive disposal services. Every disposal process is carried out with official approval and documented through a Certificate of Destruction.
We ensure that destroyed documents cannot be leaked, misplaced, or recovered, helping your organization maintain data security and regulatory compliance.
EDMS (Electronic Document Management System)
MANPRO provides a web-based Electronic Document Management System that helps organizations manage, organize, and control digital documents more efficiently.
Key features include:
Automatic document upload and classification
Fast document search using metadata and tags
Document approval workflows
Real-time audit trails and reporting
Role-based access control for different user permissions
MANPRO’s EDMS is aligned with ISO 27001:2013 standards, helping ensure data security, integrity, and controlled access throughout every stage of document management.
Standardized Warehouse Protocol
MANPRO’s archive storage system follows standardized safety and security protocols to ensure every document and company asset is protected with maximum care. Our warehouse operations are supported by strict procedures, modern safety equipment, and 24-hour monitoring systems across all storage areas. Our warehouse safety and security facilities include:
Personal Protective Equipment, including safety shoes, helmets, gloves, and masks
Fire extinguishers, hydrant boxes, and Siamese connections
Smoke and heat detectors
Electrical panel control
Fire alarm system with siren
Emergency lighting
CCTV monitoring
Access control
First aid kit
24-hour security
Warehouse Regulations & Standards
To ensure security, efficiency, and operational compliance, MANPRO applies recognized standards and regulations across every archive storage activity. Our warehouse procedures and systems are built on the principles of quality management, information security, and measurable workplace safety.
Beyond protecting archives physically and digitally, we ensure every process is managed in accordance with applicable regulations and industry best practices.
Standards & Certifications Applied:
ISO 9001 – Quality Management System
Ensures that every operational process is managed consistently, measurably, and with a strong commitment to client satisfaction.
ISO 27001 – Information Security Management System
Protects archive data from leakage, loss, and unauthorized access through layered information security protocols.
ISO 14001 – Environmental Management System
Supports environmentally responsible and sustainable archive storage practices, including proper waste management in accordance with applicable regulations.
ISO 45001 – Occupational Health & Safety Management System
Helps ensure the safety of warehouse staff and visitors through strict occupational health and safety procedures.
Pertamina Standardization & Certification
Serves as recognition of the quality and reliability of our storage facilities in supporting archive management needs for the energy and oil & gas sectors.
Archive Pickup & Delivery
MANPRO provides flexible, fast, and secure archive pickup and delivery services tailored to your operational needs. Every process is managed through an integrated system, ensuring each archive movement is recorded digitally and can be tracked in real time.
Because every organization has different time-sensitive requirements, MANPRO offers three archive delivery service options:
Self-Service
Visit the MANPRO warehouse directly to pick up or return archives based on the agreed schedule. This service is ideal for clients with regular visit schedules or those who require direct access to physical archives.
Normal Service
Archive pickup or delivery requests are processed within a maximum of 1×24 hours after the request is received. This option is suitable for daily operational needs with standard urgency.
Express Service
For urgent archive needs, MANPRO offers express pickup and delivery services completed within a maximum of 6 hours after the request is received. This option is designed for important documents that need to be accessed quickly while maintaining strict security and documentation standards.
Archive Management Service Types
Business Function Analysis
Archive Retention Scheduling
Archive Policies & Guidelines
Archive Digitization
Archive Classification
Risk Analysis
Archive Numbering
Archive Reorganization
Fully Supported By:
The Indonesian Records Management Professionals Association (P3RI), a professional organization dedicated to records management, particularly active records.
P3RI was initiated during a meeting of records management practitioners and academics held on July 19, 2017, in Jakarta. The meeting discussed various challenges faced by records management professionals in Indonesia and led to the idea of establishing a dedicated professional organization for the field. The initiative was welcomed by participants and facilitated by the University of Indonesia Archives Office. On October 9, 2017, the Government of the Republic of Indonesia, through the Minister of Law and Human Rights, officially approved the establishment of the Indonesian Records Management Professionals Association, abbreviated as P3RI. Legal Reference: AHU-0014361.AH.01.07 Tahun 2017.
Cycle Archive Life
Start Using a Digital Archive Application
Moving to a digital archive application is an essential step toward modern efficiency. It transforms time-consuming archive processes into a centralized, secure, and easily accessible system, helping teams manage, monitor, and control documents faster without physical limitations.
Save time with fast access anytime, anywhere
Keep all documents securely stored in the system
Allow every team member to monitor document approval processes
Go paperless with a more efficient digital workflow
MANPRO EDMS Features
User Access Control
Custom Workflow
Status Tracking
Customizable Menu
Unlimited Users
Document Approval
Print to PDF
Notifications
Unlimited Storage
Mobile App (Android & iOS)
Reminder System
Additional Service
Scanner Operator
Scanner Loan Service
On-Premise Server Loan
Recognized by the Media
Take Control of Your Archives with MANPRO
From archive sorting and secure storage to EDMS, delivery, and disposal, MANPRO helps your organization manage documents more safely, efficiently, and systematically.